Matching a payment to an invoice

Matching means: you tell TELMAAR which invoice a bank line belongs to. The invoice then jumps to paid and the entry lands in your bookkeeping by itself.

Why you do this

As long as a bank line is not matched, TELMAAR does not know that the invoice has been paid. Your customer keeps getting reminders and your outstanding amounts are wrong.

Credits, so money coming in, belong to a sales invoice. Debits belong to a purchase invoice or a receipt. TELMAAR already opens the right tab based on the amount.

How to do it

  1. 1Go to Bank and then Transactions.
  2. 2Set the filter to Unreconciled, so you only see the lines that are still missing an invoice.
  3. 3Find the line and click the Reconcile button on the right of the row.
  4. 4At the top you see the bank line again: description, date and amount. Check that this is the line you mean.
  5. 5Choose the Open invoices tab or the Open purchase invoices tab.
  6. 6Click the matching invoice in the list. If it says Exact match, the outstanding amount lines up exactly.
  7. 7The match is saved straight away and the line gets the status Reconciled.

Good to know

  • The list shows the amount still outstanding per invoice, not the invoice total. With a partial payment you therefore see what is left.
  • If a line does not belong to any invoice, for example a transfer between your own accounts, choose Ignore; the line then gets the status Ignored.
  • All matched payments come together under Bank and then Payments, with date, invoice, customer, method and amount.

Not working?

The invoice you are looking for is not in the list.
The list only shows invoices that are still outstanding. If the invoice has already been set to paid, or is still a draft, it does not appear here. Check the status under Sales or Purchasing.
The Reconcile button is missing on a line.
That button only sits on transactions with the status Unreconciled. Once a line has been reconciled or ignored, you no longer see it. Set the filter to Reconciled or Ignored to check whether that is the case.

Last checked on 28 August 2026

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